Purpose of the Role
The objective of this role at Toreva is pivotal in ensuring the smooth and efficient sourcing of materials, services, and equipment essential for the company’s operations and product development. The primary purpose encompasses several key aspects:
1. Sourcing Strategy Development: Developing and implementing sourcing strategies that align with Toreva’s goals and objectives. This involves identifying potential suppliers, evaluating their capabilities, negotiating contracts, and ensuring that the company receives the best value for its investments.
2. Cost Management & Saving: Tasked with negotiating pricing agreements, volume discounts, and other favorable terms with suppliers to minimize procurement expenses and maximize cost savings.
3. Supplier Relationship Management: Work closely with vendors to establish mutually beneficial partnerships, address any issues or concerns, and collaborate on innovation and quality improvement initiatives.
4. Compliance and Risk Management: Identify and mitigate procurement-related risks, such as supply chain disruptions, quality control issues, and compliance lapses.
5. Strategic Planning & Decision Making: Analyze market trends, supplier performance data, and industry developments to inform strategic decisions regarding sourcing, inventory management, and cost containment initiatives.
6. Inventory Management & Optimization: Collaborate with inventory control teams to optimize stock levels, minimize carrying costs, and prevent stock outs or excess inventory situations.
Authority (Accountable Area)
- The Assistant Manager- Procurement, Supply Chain & Event Management is entirely responsible of sourcing, assessing and procuring the products and services necessary for all the functional requisition of the company and also in charge of maintaining relationship with vendors and suppliers.
- Manage the procurement process from requisition to contract award, ensuring adherence to company policies and procedures.
- Conduct market research and identify qualified vendors, maintaining a comprehensive supplier database.
- ssue Requests for Quotation (RFQs) and negotiate competitive pricing and terms with vendors.
- Evaluate quotations and proposals, recommending the best value option based on cost, quality, and delivery timelines.
- After making comparison matrix for product price and specification it shall be presented and proceed further once line manager and TBLT provided the final consent for the procurement.
- Coordinate and collaborate to F&A team in preparing and managing the purchase orders, ensuring accuracy and timely processing.
- Responsible for furnishing and accomplishing LC, TT, DAP or any other purchasing modality while processing procurement process in cross coordination with Banks and F&A function of the company.
- Directly connect with FO&PM and F&A for inventory plan, inventory management, inventory control for timely assurance of every batch production in the factory.
- Sharp on periodic visit and conducting meeting with all the required functional team members for timely procuring and delivering of the accurately required products and services for productivity.
- Plan and execute Quality Circle if required within the function of the company for best and coordinated procurement.
- Manage and Coordinate with Transporter, Agent, Custom Point, Bank, Department of Custom, Nepal Bureau of Standards & Metrology and any other departments of GON.
- Track and monitor order status, proactively resolving any discrepancies or delays.
- Keep track on the latest information, technology or innovation related to Transmission & Distribution industry locally and globally.
- Foster strong relationships with key vendors, maintaining open communication and collaboration.
- Critically supervising and follow-up on all customs documents received and sent to different stakeholders.
- Ensure proper record keeping of all purchases is maintained and can easily be retrieved.
- Conduct monthly supplier visits to assess their capacity to produce and supply goods as per the company demands and in the same regard share various improvement areas to the supplier.
- Develop and implement lead strategic partnerships with key suppliers to share risks and benefit in terms of Costs, Service and Quality.
- Analyze reports on market trends, supply and demand, and status of orders and forecast payment schedules, etc.
- Widely engage and timely focus on inventory control and inventory management, including forecasting and stock level monitoring.
- Aling with the computation of factory pricing of the product along with the price fluctuation of the raw material and packaging materials.
- Analyze procurement data and identify cost-saving opportunities
- Prepare procurement reports and presentations to keep stakeholders informed
- Team building, Managing and Mentoring entire team members of the function.
- Plan, Coordinate and Manage every event of all function of the company.Consult/work with the Line Manager on specific initiatives as required and undertake any other duties as requested by the Line Manger and senior management.ngage/Assist in Master Budgeting Preparation of the company in terms of Procurement, Supply Chain & Event Management.
- Fully responsible for managing, developing, executing master data of entire activities of the company regarding procurement, supply chain & event management.
Responsibilities
1. Vendor Management:
- Assist in identifying, evaluating, and selecting suppliers/vendors based on quality, cost, reliability, GMP certifications and other factors.
- Negotiate costs, rates and terms of payments initially before the Finance & Accounting takes care of it.
- Negotiate contracts and agreements with vendors to secure favorable terms and conditions.
- Maintain strong relationships with vendors to ensure timely delivery of goods and services.
- Manage KPI’s and customer requirements
2. Procurement Planning and Execution:
Collaborate with various functions & departments such as FO & PM, Quality Assurance, Quality Control to understand their procurement needs and requirements. Collaborate PSC&EM and F&A for effective and smooth execution on the synergy of the functional work.
Develop procurement plans and strategies to meet the company’s short-term and long-term objectives.
Execute procurement activities, including sourcing, purchasing, and order processing, in accordance with company policies and procedures.
3. Inventory Management:
Monitor inventory levels and usage patterns to identify opportunities for optimization and cost savings.
Coordinate with warehouse and logistics teams to ensure efficient storage, handling, and distribution of procured items.
Implement inventory control measures to minimize stock-outs and excess inventory.
4. Compliance and Risk-Management:
Ensure compliance with regulatory requirements and industry standards related to procurement practices, particularly in the pharmaceutical grades, specifications, quality standards, accreditations of the manufacturers & suppliers.
Identify and mitigate procurement-related risks, such as supply chain disruptions, quality issues, and compliance lapses.
Ensure compliance with all relevant regulations and quality standards (e.g., cGMP)
5. Date Analysis and Reporting:
Collect, analyze, and interpret procurement data to identify trends, patterns, and opportunities for improvement.
Prepare regular reports and presentations for management, highlighting key performance metrics, cost savings, and other relevant insights.
Ensure Data/File/System are kept properly and recorded within the department (e.g. Quotations, Offer Summary, PO, PA, TA, Suppliers’ contacts).
Prepares procurement weekly and quarterly report.
6. Process Improvement:
Continuously review and optimize procurement processes to enhance efficiency, effectiveness, and cost-effectiveness.
Recommend and implement process improvements, automation tools, and best practices to streamline procurement operations.
Collaborate with cross-functional teams to drive procurement process improvements and promote a culture of continuous improvement.
Stay up-to-date on industry trends and best practices in pharmaceutical procurement.
7. Leadership and Development:
Provide guidance, support, and mentorship to procurement team members, fostering a culture of collaboration, accountability, and continuous learning.
Lead by example and promote a positive work environment conducive to high performance and employee satisfaction.
8. Supply Chain Coordination:
Liaise with suppliers, manufacturers, and logistics partners to coordinate inbound shipments and ensure timely delivery of raw materials and finished products.
Evaluate supplier performance and reliability to minimize supply chain disruptions and maintain continuity of product supply.
9. Drafting Procurement Policy and Strategy:
Assist in developing and implementing sourcing strategies for various procurement categories specific to the pharmaceutical industry (e.g., raw materials, lab equipment, packaging supplies)
10. Operational/Master Budget Preparation:
Assist in the preparation of operational/master budget in term of MRP-material requirement planning on the basis of production budget along with inventory budget.
11. Event Management:
Plan, organize, and execute various events in accordance with functional/company requirements.
Coordinate logistics, venue selection, and participant engagement to ensure successful events.
Collaborate with internal and external stakeholders to align event objectives with organizational goals.
Manage event budgets and ensure cost-effective delivery while maintaining high standards of quality and impact.
Key working relationships (cross functional relationship)
Internally this job role interacts with various functions especially Factory Operations & Production management, Finance & Accounting, Human Resources & Talent Management, Corporate affairs, Supply Chain & Event Management.
Professional Competencies
Masters/Bachelor’s degree in Business Administration, Supply Chain Management, Pharmaceutical Sciences or a related field.
Proven experience in procurement, preferably within the pharmaceutical or healthcare industry.
Strong understanding of procurement principles, practices, and regulations.
Excellent negotiation, communication, and interpersonal skills.
Proficiency in procurement software and tools, such as ERP systems, e-procurement platforms, and data analytics tools.
Ability to multitask, prioritize workload, and work effectively under pressure.
Analytical mindset with a keen eye for detail and accuracy.
Leadership qualities with the ability to inspire and motivate team members.
Commitment to integrity, ethics, and professionalism in all aspects of procurement activities.
Working Conditions:
Primarily desk based work & frequent travel to vendors domestically or internationally, custom points and offices. Present to Home Office as per HR requisition, job description & job title.
- Must have 2 wheeler driving license.
Acknowledgement:
Toreva reserves the right to make modifications to this job description as deemed necessary by changing position and business requirements. The job description documents the general nature and level of work but is not intended to be a comprehensive list of activities, duties and responsibilities required of job incumbents. Therefore, job incumbents are expected to perform all other duties as assigned or required, as training and experience allow.
Best Wishes
Toreva Human Resources & Talent Management Function.
