Assistant Manager

Procurement, Supply Chain & Event Management

Assist in identifying, evaluating, and selecting suppliers/vendors based on quality, cost, reliability, GMP certifications and other factors.
Negotiate costs, rates and terms of payments initially before the Finance & Accounting takes care of it.
Negotiate contracts and agreements with vendors to secure favorable terms and conditions.
Maintain strong relationships with vendors to ensure timely delivery of goods and services.
Manage KPI’s and customer requirements

Collaborate with overall functions & departments to understand their procurement needs and requirements. Collaborate PSC&EM and F&A for effective and smooth execution on the synergy of the functional work.
Develop procurement plans and strategies to meet the company’s short-term and long-term objectives.
Execute procurement activities, including sourcing, purchasing, and order processing, in accordance with company policies and procedures.

Monitor inventory levels and usage patterns to identify opportunities for optimization and cost savings.
Coordinate with warehouse and logistics teams to ensure efficient storage, handling, and distribution of procured items.
Implement inventory control measures to minimize stock-outs and excess inventory.

Ensure compliance with regulatory requirements and industry standards related to procurement practices, particularly in the pharmaceutical grades, specifications, quality standards, accreditations of the manufacturers & suppliers.
Identify and mitigate procurement-related risks, such as supply chain disruptions, quality issues, and compliance lapses.
Ensure compliance with all relevant regulations and quality standards (e.g., cGMP)

Collect, analyze, and interpret procurement data to identify trends, patterns, and opportunities for improvement.
Prepare regular reports and presentations for management, highlighting key performance metrics, cost savings, and other relevant insights.
Ensure Data/File/System are kept properly and recorded within the department.
Prepares procurement weekly and quarterly report.

Continuously review and optimize procurement processes to enhance efficiency, effectiveness, and cost-effectiveness.
Recommend and implement process improvements, automation tools, and best practices to streamline procurement operations.
Collaborate with cross-functional teams to drive procurement process improvements and promote a culture of continuous improvement.
Stay up-to-date on industry trends and best practices in pharmaceutical procurement.

Provide guidance, support, and mentorship to procurement team members, fostering a culture of collaboration, accountability, and continuous learning.
Lead by example and promote a positive work environment conducive to high performance and employee satisfaction.

Liaise with suppliers, manufacturers, and logistics partners to coordinate inbound shipments and ensure timely delivery of raw materials and finished products.
Evaluate supplier performance and reliability to minimize supply chain disruptions and maintain continuity of product supply.

Assist in developing and implementing sourcing strategies for various procurement categories specific to the pharmaceutical industry (e.g., raw materials, lab equipment, packaging supplies)

Plan, organize, and execute various events in accordance with functional/company requirements.
Coordinate logistics, venue selection, and participant engagement to ensure successful events.
Collaborate with internal and external stakeholders to align event objectives with organizational goals.
Manage event budgets and ensure cost-effective delivery while maintaining high standards of quality and impact.

Professional Competencies:

Masters/Bachelor’s degree in Business Administration, Supply Chain Management, Pharmaceutical Sciences or a related field.
Proven experience in procurement, preferably within the pharmaceutical or healthcare industry.
Strong understanding of procurement principles, practices, and regulations.
Excellent negotiation, communication, and interpersonal skills.
Proficiency in procurement software and tools, such as ERP systems, e-procurement platforms, and data analytics tools.
Ability to multitask, prioritize workload, and work effectively under pressure.
Analytical mindset with a keen eye for detail and accuracy.
Leadership qualities with the ability to inspire and motivate team members.
Commitment to integrity, ethics, and professionalism in all aspects of procurement activities.

Behavioral Competencies: